Domains Tool

Domains serve as an effective method to delineate clear responsibilities within your team. If there's ever ambiguity about who is responsible for managing a budget, issuing key cards, monitoring the info@ email address, or updating a persona, establishing a domain is a practical solution.

Domains can be associated with specific skills or roles. For example, the "Adobe License" domain could be linked to the "Design" skill. Similarly, in product management (which is a role), each product or feature could represent a distinct domain, ensuring clear accountability and streamlined operations.

This is the domains tool, that you see when you click on any domain or add a new domain at the end of the domains list:

Name

This is the name of this domain
Here the domain is the "Corporate Strategy", what sets the directon of the whole firm.

Purpose

as "purpose" (the WHY) the user added "Set a clear direction for the organization and align its resources to achieve specific long-term goals."
So the person owning this domain has the job to achieve exactly this.

Tasks

In order to do this the team has given the domain owner a few tasks that help them have a useful strategy

Objectives

What are KPIs or OKRs or similar, measurable goals?
Rate them with the 5 stars system and update the rating regularly (e.g. in 1-on-1s between role owner and team leader)

Workload

In the box "Plan total" you can define how much time your time should spend on this domain (for standard domains, which are part of a skill or role, this remains "0")
max = 1 = 1 FTE = "full time equivalent"
In "status" you can see how much you already assigned
more on workload planning in teamdecoder

Owner

On the top right is the owner.
If you like you do not need to pick a person, but can also pick a skill or a role.
This team has chosen the role "CEO" as repsonsible for the domain "strategy"
In the dropdown next to "type" you pick the role "CEO"
the owner "Susan" is displayed automatically, because there is only 1 CEO, but if you pick a skill or a role with more than 1 owner, you will here see a dropdown with a list of all owners to chose from.
You can leave this field empty, and the domain will still be linked, but it at one point it makes more sense to define a person who is repsonsible - after all that is the whole meaning of a domain!

Stand in

Some domains are so important that you need to define a stand-in in case the owner is absent, sick or on vacation. Here you can pick any name.

Member in

Under "member in" you can see in what circles and projects this domain is a member in.
You can delete it here from these circles/projects by clicking on "x"
If you want to add this domain to a circle or project and have to close this domain tool and enter focus mode for the circle/project that you want to add the domain to.

Documents

here cou can add documents that are important for doimain owners to know/ have access to
often the domain itself is a document (budget xls, strategy ppt, etc.) - link that here!
all about documents in teamdecoder