Help CenterTo maintain the momentum and ensure continuous improvement, we highly recommend instituting a regular “Campfire” meeting. Picture this as a collaborative space where your team, with teamdecoder at hand, gathers to reflect, discuss, and strategize.
These meetings are your opportunity to:
- Assess Performance:
How is each team member performing in their current roles? Celebrate successes and identify areas for improvement. - Consider Changes:
Are there any necessary adjustments in roles or responsibilities to enhance efficiency? Anything that is not goping as planned or anything that we missed?
Go into the app and make necessary changes, add or delete a task, or switch content from one role to another, etc. - Workload Management:
Is the workload balanced, or are some team members overwhelmed? Discuss ways to redistribute tasks if needed.
Activate workload inside the app and check who is already red or who has input that makes them red. Then go through their profiles and optimize. - Prioritization:
With numerous tasks at hand, it’s vital to prioritize them based on urgency and impact. Some roles need 50% attention only for a fee months, and then focus can shift.
Adjust these things and agree on new priorities. E.g. use a tag "not in focus" for some items. - Identifying New Roles:
Are there new skills, roles, domains or links emerging that need to be added? Think what your team will have to manage in the coming months.
Start building new items in the lists to prepare. - Managing “No Owner” Roles:
Strategize on how to handle these crucial roles until they are formally assigned.
In the app click on one red NO pill to filter all lists. - Recruitment Strategy:
Prioritize roles that need to be filled soon and discuss whether these positions are suitable for part-time or full-time hires or freelancers.
You could use a tag "urgent hire" to identify the respective cards.
These Campfire meetings are not just about problem-solving; they're about nurturing a culture of openness, collaboration, and continuous growth. They serve as a cornerstone for your team's development, ensuring that everyone is aligned with the startup's goals and is contributing to its success.
Meeting Master
We have prepared a master that you can use in your CAMPFIRE meetings:
You can download the master here.
Every account has a Campfire Meeting pre-set in the "Team Circle":
To schedule the campfire meetings, click on “Edit” to define their frequency and duration. For new teams or those restructuring, we recommend holding a weekly campfire meeting. As the agenda becomes shorter, you can extend the interval—beginning with biweekly meetings, and eventually moving to a monthly schedule. However, the campfire meeting should never occur less than once a month.
How to create the agenda for a campfire meeting?
Once your teamdecoder board is ready for sharing, distribute the report link to all team members so they can review their individual reports.
In their day-to-day activities, team members will observe how the plan outlined in the teamdecoder board translates into real-life execution. Naturally, they will identify:
- Elements that do not work as planned
- Details that were overlooked
- New ideas for improved organization
Define a method for collecting this feedback:
- Via email to the campfire meeting moderator (see below)
- In a shared Google Doc
- In a Slack channel
- (soon available as in-app feature!)
After collecting the feedback, build the agenda for the campfire meeting using the general content guidelines (referenced earlier in this article) and the team’s input. Address each item and find structural solutions to be implemented inside the teamdecoder board, ensuring that everyone’s report is automatically updated.
Who should run the meeting?
There are 3 options:
- The owner of the generic domain "teamdecoder":
- The team lead:
- An external consultant helping you and your team.
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Need more help with the campfire meeting? Use livechat on all our pages or write to helpdesk@teamdecoder.com
Sweet teams are made of this!
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