Campfire Meetings

To maintain the momentum and ensure continuous improvement, we highly recommend instituting a regular “Campfire” meeting. Picture this as a collaborative space where your team, with teamdecoder at hand, gathers to reflect, discuss, and strategize.

TIPP:

Use the standard tag "Campfire" to filter the items you want to go through in the next Campfire meeting!

These Campfire meetings are not just about problem-solving; they're about nurturing a culture of openness, collaboration, and continuous growth. They serve as a cornerstone for your team's development, ensuring that everyone is aligned with the startup's goals and is contributing to its success. 

How to use the teamdecoder app in Campfire meetings:

First step should always be the discussion of the teams' feedback. During the time since the last session they have geathered insights on improvement potential. Hear the out, discuss validiuty and implement through the dashboard into the report.

Then go through these points:

1. Campfire

   • Between campfire meetings use the tag "Campfire" to mark items that you wish to talk through in the next meeting.
   • In the meeting click on a "Campfire"  pill to filter the dashboard and go through all items taht show
   • Remove tag when discussion cleared all questions

2. Workload

   • Activate workload in the settings
   • Look at all poeple with overload / underload - use the people focus mode 🎯 to see where over/underload come from and shift workloads to match the available time
   • Look at all skills, roles, domains and links that are overstaffed / unerstaffed
     
     

3. Prioritization

   • Look at all items tagged NO - these are all items that currently do not have an owner and discuss if that is ok, or if your priorities have changed
   • Look at all items tagged EXT - these are all items where external people to your team are working on. Discuss if that is still matching your priorities.
     
     

4. Clarify

   • Add purposes to items that do not have one, yet
   • Add missing tasks to items or start adding tasks for items that do noit have any, yet
     
     

5. More work

   • Add new skills, roles, domains, links, circles and projects for new work coming your way

Meeting Master

We have prepared a master that you can use in your CAMPFIRE meetings:

You can download the master here.

Improvent circle

Any insights you gather through surveys and feedbacks are translated into changes in the 7 lists in the campfire meetings and then implemented through the reports: 

Every account has a Campfire Meeting pre-set in the "Team Circle":

To schedule the campfire meetings, click on “Edit” to define their frequency and duration. For new teams or those restructuring, we recommend holding a weekly campfire meeting. As the agenda becomes shorter, you can extend the interval—beginning with biweekly meetings, and eventually moving to a monthly schedule. However, the campfire meeting should never occur less than once a month.

How to create the agenda for a campfire meeting?

Once your teamdecoder board is ready for sharing, distribute the report link to all team members so they can review their individual reports.

In their day-to-day activities, team members will observe how the plan outlined in the teamdecoder board translates into real-life execution. Naturally, they will identify:

• Elements that do not work as planned
• Details that were overlooked
• New ideas for improved organization

Define a method for collecting this feedback:

• Via email to the campfire meeting moderator (see below)
• In a shared Google Doc
• In a Slack channel
• (soon available as in-app feature!)

After collecting the feedback, build the agenda for the campfire meeting using the general content guidelines (referenced earlier in this article) and the team’s input. Address each item and find structural solutions to be implemented inside the teamdecoder board, ensuring that everyone’s report is automatically updated.

Who should run the meeting?

There are 3 options:

1. The owner of the generic domain "teamdecoder":
   
   
   
2. The team lead:
   
   
   
3. An external consultant helping you and your team.

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Need more help with the campfire meeting? Use livechat on all our pages or write to helpdesk@teamdecoder.com

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