Campfire Meetings

3 min. readlast update: 07.07.2024

To maintain the momentum and ensure continuous improvement, we highly recommend instituting a regular “Campfire” meeting. Picture this as a collaborative space where your team, with teamdecoder at hand, gathers to reflect, discuss, and strategize. 

These meetings are your opportunity to:

  1. Assess Performance: How is each team member performing in their current roles? Celebrate successes and identify areas for improvement.

  2. Consider Changes: Are there any necessary adjustments in roles or responsibilities to enhance efficiency?

  3. Workload Management: Is the workload balanced, or are some team members overwhelmed? Discuss ways to redistribute tasks if needed.

  4. Prioritization: With numerous tasks at hand, it’s vital to prioritize them based on urgency and impact.

  5. Identifying New Roles: Regularly revisit the "no owner" roles. Are there new domains or roles emerging that need attention?

  6. Managing “No Owner” Roles: Strategize on how to handle these crucial roles until they are formally assigned.

  7. Recruitment Strategy: Prioritize roles that need to be filled and discuss whether these positions are suitable for full-time hires or freelancers. 

These Campfire meetings are not just about problem-solving; they're about nurturing a culture of openness, collaboration, and continuous growth. They serve as a cornerstone for your team's development, ensuring that everyone is aligned with the startup's goals and is contributing to its success. 


Every account has a Campfire Meeting pre-set in the "Team Circle":

To schedule the campfire meetings, click on “Edit” to define their frequency and duration. For new teams or those restructuring, we recommend holding a weekly campfire meeting. As the agenda becomes shorter, you can extend the interval—beginning with biweekly meetings, and eventually moving to a monthly schedule. However, the campfire meeting should never occur less than once a month.


How to create the agenda for a campfire meeting?

Once your teamdecoder board is ready for sharing, distribute the report link to all team members so they can review their individual reports.

In their day-to-day activities, team members will observe how the plan outlined in the teamdecoder board translates into real-life execution. Naturally, they will identify:

  • Elements that do not work as planned
  • Details that were overlooked
  • New ideas for improved organization

Define a method for collecting this feedback:

  • Via email to the campfire meeting moderator (see below)
  • In a shared Google Doc
  • In a Slack channel

After collecting the feedback, build the agenda for the campfire meeting using the general content guidelines (referenced earlier in this article) and the team’s input. Address each item and find structural solutions to be implemented inside the teamdecoder board, ensuring that everyone’s report is automatically updated.


Who should run the meeting?

There are 3 options:

  1. The owner of the generic domain "teamdecoder":

  2. The team lead:

  3. An external consultant helping you and your team.


Need more help with the campfire meeting? Use livechat on all our pages or write to

Sweet teams are made of this! 


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