Help CenterThe follwing information is also accessible inside the teamdecoder app throught the 3-dots menu at the top right of each list. Click on "..." then on "Info":
Intro
Despite what you will read in a second, please feel free to use the lists as it makes the most sense for you, there is always room for interpretation and personalization in what "Skill", "Domain", etc, mean for your team.
Vocabulary
- The entire account is a company. But sometimes, depending on the number of people and complexity of the structure, it makes sense for a company to have more than one account.
- A company can have multiple teams. The 7-lists-dashboard in teamdecoder always shows exactly one team to work in, and in the top navigation you can switch between teams
- Inside a team can be a number of circles (departments, units, task forces, work groups, etc.)
- and these circles can start projects. Projects do not need to be inside a circle, they can also exist separately.
- Inside the circles and projects are roles, skills, domains and links (all blue). All of which can be part of multiple circles and projects at the same time.
- which are owned by people (yellow)
All these elements can be interlinked - that's why for the dashboard we have chose the 7 lists vs a cirlces design:
- A person can own multiple skills, roles, domains and links
- A role can be in many circles and projects
- A domain can be linked to a specific role owner
- A person can be part of a project in their capacity of owner of a certain skill
- etc.
Overview:
Here is our initial idea of the 7 lists in the teamdecoder Framework:
People
This list includes all team members. Please add their email addresses to enable access to their personal reports. Freelancers can be identified by marking them as "EXT" for external. Additionally, you may use "Mentor" to denote the team leader or supervisor, if that is more suitable for your team's structure.
Skills
Skills within your team may include areas of study, individual capabilities, and talents such as design and programming. Importantly, skills can also be reflected in your team's collective outputs, such as newsletters, social media strategies, and PowerPoint design. These portfolio elements represent the practical application of your team's diverse skill set.
Roles
This serves as your primary list for outlining the roles essential for your team to achieve its objectives. It's advisable to divide job descriptions into more manageable segments, allowing for the possibility that one individual might assume multiple roles. If a hierarchical structure is significant in your organization, consider designating roles like CXO and manager by labeling them as "single owner". This approach not only clarifies leadership positions but also enables these roles to serve as LEAD in specific circles (sub-teams) or projects.
Domains
Domains serve as an effective method to delineate clear responsibilities within your team. If there's ever ambiguity about who is responsible for managing a budget, issuing key cards, monitoring the info@ email address, or updating a persona, establishing a domain is a practical solution. Domains can be associated with specific skills or roles. For example, the "Adobe License" domain could be linked to the "Design" skill. Similarly, in product management (which is a role), each product or feature could represent a distinct domain, ensuring clear accountability and streamlined operations.
Links
Links represent the relationships your team maintains with various internal and external entities. These may include other in-house departments such as the CEO's office, HR, or the sustainability team, as well as external stakeholders like investors, owners, and unions, and outside partners such as lawyers and agencies. It's important to assign a single owner for each link. This person is tasked with the responsibility of establishing, nurturing, and maintaining these crucial connections.
Circles
A 'circle' in our context is essentially a sub-team within your organization. Depending on your company's structure, this could be referred to as a department, group, division, task force, or simply a team. If your overarching team represents the entire company, then the circles would be your various departments, like marketing, product development, finance, etc. Conversely, if your main team is a specific department like marketing, the circles could be more focused groups like social media, PR, and internal communications. In the teamdecoder framework, any group where people collaborate is considered a circle. It's perfectly normal for circles to vary in perceived importance or scope; they all play their unique roles in the organization.
Projects
Projects are akin to 'sub-sub-teams' within the framework of teamdecoder. Consider your team as the overarching entity you see on the teamdecoder dashboard. Within this team are various groups, referred to as 'circles'. Within these circles, there can be smaller, more focused groups, which are identified as projects. For example, within the 'Strategy Circle', you might find a project labeled 'Strategy Development 2030'. Similarly, the 'Tech Circle' could encompass sub-circles such as 'Programming', 'Support', and 'Learning', each functioning as distinct projects.
Outro
Here are the main differentiators, that will help you define how to use the 7 lists for your team:
- skills and roles can have multiple owners
- domains and links can only have 1 owner and 1 stand-in (for ownership/ repsonsibility topics)
- domains can be linked to a skill or role (eg the domain "marketing budget" belongs to 1 of the owners of the role "marketing manager"
- use the notes box on top of each list to explain what you put in that list
- hide the lists you do not use
- change to order of the lists so it makes the most sense for you
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If you have more questions please use livechat on this page or write to helpdesk@teamdecoder.com
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